Job Description
Our Operations Specialist position is tailored to someone who has a strong detail orientation. You will be responsible for performing a variety of recruiting administrative duties including maintaining candidate records, arranging and scheduling phone, video, and/or on-site candidate interviews, posting jobs on internal and external websites, and performing operational recruiting tasks as assigned. You will report to the Operations leader. We are virtual but have a preference for those who are located in the eastern time zone.
You will:
- Post positions and update these postings as needed.
- Support new role kickoffs to include creating folders, sharing, and editing client-specific job descriptions, strategies, interviewing and reference check templates.
- Update the movement of candidates through various stages in various systems including TalentFront pipelines and web-based applicant tracking system (ATS).
- Manage the scheduling of TalentFront phone interviews including overseeing our scheduling tool and updating recruiting calendars and providing insights regarding candidate backstories.
- Prepare candidate submissions to clients including uploading all relevant documents - resumes/profiles, phone interview notes, samples, work products and exercises.
- Manage the scheduling of all hiring manager interviews, serving as a dependable point of contact for candidates, TalentFront team members, and clients including resolving technical snafus that may arise on the day of the interview.
- Ensure appropriate and empathetic follow-up with candidates including sending status updates and rejection notices as requested.
- Manage hiring manager input and evaluations of candidates including the development and maintenance of trackers as needed and requested as part of the client onboarding process.
- Conduct a weekly audit of candidates -- statuses on pipelines and applicant systems maintained by TalentFront and by clients.
- Perform other duties as required by the recruiting team.
Qualifications
We are interested in talking with you if you have exceptional attention to detail and are calm, cool, and collected in the face of a barrage of day to day responsibilities. In addition to a voice that communicates empathy and concern for others, we're looking for the following:
- Bachelor’s degree or equivalent work experience
- Technical proficiency in MS Office, as well as Google Docs
- Strong written and verbal communication skills
- Ability to maintain a high degree of confidentiality
- A desire to work in a fast-paced, high caliber and dynamic environment
- Possess an entrepreneurial spirit and be proactive with the mindset of helping the team find the best candidate for TalentFront clients
- Participate and work in a small team environment and work virtually with limited direction
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